PTLA SEMINAR AND WORKSHOP

PTLA SEMINAR AND WORKSHOP
October 26-28, 2009

The three-day PTLA Seminar and Workshop was held on October 26-28, 2009 at Angel’s Hills Retreat, Tagaytay, Philippines. The seminar was attended by 30 librarians of the Philippine Theological Association from various places of the country. This year, Ms. Martha Smalley, Special Collections Librarian and Curator of the Day Mission Collection of Yale University, was the key note speaker. Given the increasing awareness in the area of archiving, the seminar focused on the theme: “Theological Library and Archive in a Changing Environment.”!

Day 1 (October 26)
Objective for the Day: “Learning to be archivist.”
In general, the objective of the whole seminar includes: (1) For administrative reasons, (2) Historical reasons, and (3) Theological reasons.
The lecture series consist of the Purpose of Archive, What to Pre-
serve, Preserving and Safeguarding Records and collections, Facing
the Challenges, Importance of Records Management. Product demo
(Info-Ed). Four (4) Modular course (MARC format) were conducted: Cataloguing, Circulation, Inventory, and Reports

After lunch break, Ms. Smalley discussed the following topics:
What is archiving? (Definition)
Types of collection
Collection development of policy and usage
--Practical exercises pertaining to sorting and prioritizing records were applied. Acquisition—obtaining materials into the repository
acquisition registration, procedures in accepting records, record
Keeping. Appraisal--determination or deciding exactly what to keep is
based on the following conditions:
Primary value – functional use of the records to the person or
agency that created them
Secondary value – for research, now and in the future
Archival value – how do they fit into the context
Arrangement and Description – increasing standardization in the
archival field.
Concept of “Provenance”—more applicable to organizations rather for
personal papers. Records should be kept intact as much as possible.
Steps in preserving the records were enumerated as well as
preparing the finding aid.

Product Demo—Electronic Information Solution Inc. by Axel Santillan

Day 2 (October 27)
The seminar began with praise and worship led by Maishel Lumaban; followed by opening prayer and Devotional led by Beth Pulanco and Beth Tabura, respectively. Speaker Martha Smalley continued her lectures and began by providing exercises on categorizing the different documents distributed. Thus, in today’s topics composed of:
Categorizing documents based on the following order. Another appli-
cation exercises were conducted.
Preserving archives and electronic records. Things to consider are
the (1) the building, (2) climate control, (3) pets control, (4) water
protection, (5) fire protection, (6) general list reduction, (7) disaster
preparedness, (8) preservation actions.

Question and Answer portion was opened to participants. This provided
provided an opportunity to encourage feedbacks and clarification regarding the lecture and other concerns. The group had photo shots.

Immediately after lunch break, the delegates went on tour to the Adventist International Institute of Advance Studies.

Day 3 (October 28)
Ms. Martha Smalley’s lecture was focused on the archive manual she wrote entitled, “Rescuing the Memory of our People: Archives Manual.” In her introduction, Ms. Smalley stresses the laying foundation that surrounds the archive field and its importance in forming our identity and in reminding us of our past story. Part of its objective is to provide valuable research resources for publications, activities, information to researchers and other interested individuals and community. She believes that it is the duty and responsibility of the archivists to collect and preserve significant historical records of the church, organizations, or persons so that history will be known to future generations.

Ms. Smalley proceeded in lecturing and explaining her archive manual which enhanced and strengthened the previous discussions. Additional activity included seminar on “Digitization”--why it is important, how to digitize and store materials and other related topics were tackled.

Overwhelmed by greater task ahead, the question that challenged the group is the actual commitment from the leaders of the organization to develop and maintain an archival program, including financial and staff support. During this time, participants shared their experiences, goals, and plans in establishing an archive collection in their respective schools.

The afternoon session was handled by Ms. Susima Gonzales, former Chairperson Board for Librarians. She presented and discussed issues about Continuing Professional Education.

The PTA seminar-workshop was concluded with announcements and giving of certificates. Due appreciation were given to PTLA officers and financial supporters, member schools, and to all Librarians for their commitment.


Reported by; Elizabeth Pulanco/ PTLA President

Seminar and Workshop of Theological Librarian in Indonesia

Facing of Indonesian regulations and library standard toward 2012 national accreditation for university and seminary., Forum of Theological Librarian and Library in Indonesia (ForPPTI) make a seminar and workshop of theological librarian in Indonesia. The seminar and workshop was held at Bethel Seminary, Jakarta, during June, 23-24, 2009, under the theme “Professionalism of Indonesia theological librarian”. The seminar and workshop were the first program for theological librarian in Indonesia at national level.

The seminar and workshop had six resource persons and 85 participants from 53 seminaries coming from different place all over Indonesia:fourty five participants from Jakarta, Bekasi, and Tangerang, nine from West Java, nine from Middle Java, eight from East Java, three from North Sumatera, one from Batam, four from South Sulawesi, one from Middle Sulawesi, one from North Sulawesi, two from Maluku, and three from Kalimantan. Only Papua and Timor were not represented. The event support by Foundation for Theological Education in South East Asia (FTESEA), Forum of Asia Theological Librarian (ForATL), JUREWITZ from Netherlands, and Association of Indonesian Theological Seminaries (PERSETIA), also some personals support in Jakarta.

Resource Persons and topics addressed:

1. Seminar

a. Abdul Rahman (Information Technology for Library Program of IPB Postgraduate),

- Library implementation in University, coping the era of information technology.

b. Lucya Dhamayanti (National Library of Indonesia),

- Library as a learning resource centre toward a world class university library.

c. Adi Wibowo (Petra Christian University)

- Overview of library automation and library software.

d. Hilda V. Putong (Indonesia Area Representative Theological Librarian) and Ermy Gah (Librarian of Bethel Seminary),

- Overview of theological association and library and forum of librarians in Indonesia and at international level.

2. Training Workshops

a. Workshop: Processing of library material by Sulistyo Basuki (Indonesia University) and

Hilda V. Putong.

Major issues discussed:

1. Library management, Indonesian regulations and library standard toward 2012 National accreditation for university and seminary.

2. Formal and informal library education for theological librarian.

3. Advanced courses in theological librarianship.

4. The need for active collaboration between theological librarians, university librarians, and principal of theological seminaries to develop theological library to meet the university standard of a library.

5. Processing library material.

6. Training on library software.

7. Networking of theological libraries through exchange, partnerships and publications – nationally, regionally and with support of ecumenical associations.

Findings:

Some impressions and concerns were emerged as follows:

1. Participants were enthusiastic to attend the librarian seminar and workshop.

2. The materials were improved their skills and relevant to their respective library.

3. Participants met colleagues from other theological institutions from all over Indonesia and shared their experiences and expanded their network.

4. Participants founded the Indonesian librarian forum (ForPPTI), and elected its executive committee.

6. Participants suggested to continue programs and network with other related associations to improve their skills and developed their library.

ForPPTI Excom, Periode 2010 – 2014 (http://blogspot.com)

Convenor: Rev. Ermy Gah, Bethel Seminary, Jakarta

Secretary: Rev. Elfian Sumendap, Tiranus Bible Seminary, Bandung

Treasurer: Bayu Gunawan, Institut Theologia Aletheia, Lawang

Area Representative :

1. Jakarta, Tangerang and Bekasi (JABODETABEK)

Coordinator : Pdt. Ermy Gah, Bethel Seminary, Jakarta

Associate : Toni Afandi, Amanat Agung Theological Seminary

2. West Java

Coordinator : Rev. Elfian Sumendap, Institut Alkitab Tiranus, Bandung

Associate : Desiana Nainggolan, Bandung Theological Seminary

3. Midde Java and D.I. Yogyakarta

Coordinator : Agus Abusiri, Sangkakala Theological Seminary, Salatiga

Associate : Yaudi Santos Santoso, Soteria Theological Seminary, Purwokerto

4. East Java and Bali

Coordinator : Bayu Gunawan, Institut Theologia Aletheia, Lawang

Associate : Haryono Susilo, Asia Tenggara Bible School, Malang

5. North Sumatera

Coordinator : Rev Wilda Simanjuntak, HKBP Pematangsiantar Theological Seminary

Associate : Maria Ika Nova Tarigan Abdi Sabda Theological Seminary

6. Kalimantan

Coordinator : Freden Ansang, GKE Banjarmasin Theological Seminary

Associate : Orles Yonatan, Kalimantan Theological Seminary, Pontianak

7. Middle and North Sulawesi

Coordinator : Since Loissa Pariama, Bala Keselamatan Theological

Seminary, Palu

Associate : Roy Marthen Langoy, Christin University in Tomohon

8. Papua : (to be appointed)

Advisor :

1. Hilda V. Putong, Area Representative of Theological Librarians in Indonesia

from Forum of Asian Theological Librarian

2. Association of Indonesian Theological Seminaries (to be appointed)

Reported by Hilda V. Putong